What are the Steps to Migrate Zoho to Outlook Without Any Data Loss

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Zoho Mail is the widely used email platform among both businesses and individual users. The best part about Zoho Mail is that it provides an ad-free, fast, clean, and minimalist interface to its users. In addition to this, a user can log into Zoho Mail by any of the existing ids also like of Google, Yahoo. Apart from having so many amazing features, there is one limitation of Zoho Mail. It does not offer desktop-based version and to use its mailbox items in some other email application, a user needs to purchase it. Moreover, it is not one-time purchase; a user can buy Zoho Mail subscription for certain time period only. There is a number of desktop-based email client available like Thunderbird, Outlook. If a user wants to switch to any desktop-based email application, he/she can use any of them. Microsoft Outlook is one of the preferable email clients so, users switching towards it. Now, switching from Zoho to Outlook is not that easy task to perform. Thus, in this blog, we have discussed the steps to migrate Zoho email to Outlook.

“I am using Zoho Mail from past few years. Now, I want to move to a desktop-based email client. So, I decided to switch to Outlook but the problem is I do not know how to import Zoho Mail to Outlook. I am looking for the easy and fast approach for the same. Can anyone out there let me how it can be done in a seamless manner?”

Manual Steps to Export Zoho to Outlook

In order to convert Zoho Mail folders to Outlook 2016, 2013, 2010, 2007 using manual approach, a user is advised to follow the steps mentioned below:

1. To start the process, you need to login to mail.zoho.com

2. After that, go to the Settings option directly

3. Now, click on the Import/Export option

4. Then, you need to move to Export section. Here, simply select the folder from where you want to move the emails

  • From the displayed drop-down menu, choose duration (months) 
  • If you want, then you can choose a date range to export emails 
  • In order to migrate complete folder, choose Export all Messages option 

5. Now, click on the Export button and begin the Zoho to Outlook migration process

6. The export process will be started depending upon the parameters set by you

7. When the migration process completed successfully, you will receive a notification via email. It contains the downloading link of the exported emails in .zip format

8. The email is sent to the account from where you are to migrating emails

9. After that, make sure that you are accessing the link from the webmail and are logged into Zoho Account. After following all above steps carefully and extracting data from ZIP file, all emails will get downloaded in EML file format successfully. Now, you can import these EML files to Outlook and access it without any hassle.

Drawbacks of Using Approach to Move Zoho Mail Emails to Outlook

The manual approach let users connect Zoho to Outlook but it is not a reliable way of doing so. In the case of hundred emails, it becomes very time-consuming for the users to access each and every EML file in Outlook. Therefore, it is not at all a feasible approach to import Zoho Mail to Outlook. Now, to have a guaranteed solution, a user is advised to switch to some alternative solution.

Alternative Approach to Migrate Zoho to Outlook

In order to overcome all the limitations of the manual approach, a user is advised to take help of a trusted third-party tool. One such application is Zoho Backup software. It let users backup Zoho emails to PST format. After that, a user can import the resultant PST file to MS Outlook and access Zoho Mail data there without any hassle. Apart from all this, the software keeps data integrity and original formatting intact even after exporting it to PST format. However, if a user wants, then he can delete all emails after downloading. One can use this application on any version of Microsoft Windows.


Conclusion

Migration from cloud-based email application to a desktop-based is not so easy. Therefore, in this blog, a complete step-wise procedure to add Zoho to Outlook is covered. It totally depends upon the requirement of users whether they want to use manual solution or professional solution to accomplish the task. However, a manual solution has some limitation to overcome which, a user needs to switch to a professional solution.

Comments

  1. martin vellyAugust 23, 2019 at 3:37 AM

    It is very helpful blog. Thanks for sharing information. Read this blog outlook keeps crashing.

    ReplyDelete
  2. martin vellyNovember 23, 2019 at 10:36 PM

    This is realy a Nice blog post read on of my blogs It is really helpful article please read it too my blog outlook keeps crashing problem. you can visits our websites or toll free no +1-866-558-4555. solve your problem fastly.

    ReplyDelete
  3. Edward PittJune 26, 2020 at 12:47 AM

    This comment has been removed by the author.

    ReplyDelete

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