How to Convert Multiple Outlook Messages to PDF in Windows?

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Are you searching for the best reliable solution to convert multiple Outlook messages to PDF? Then, you are at the correct place as this blog will describe the simple approaches to convert Outlook email message to PDF. Read on to learn more about this conversion process without suffering any data loss or without affecting the data integrity. So, let's go through some user queries to understand the process more clearly.

User-Query

“Since I am using Microsoft Outlook for a quite long time, therefore, I am having a huge amount of Outlook mails configured to my account. But for easy portability and printing options, I want to convert multiple Outlook messages to PDF but I am unable to find an efficient and reliable approach for the same. As per my opinion, the best solution is to keep all the selected mails in the soft copy format and move them to different places as per the requirement. Can anyone please help me by suggesting any advance solution to perform this migration task. Thanks!”

Manual Approach to Convert Multiple Outlook Messages to PDF

The Manual approach to perform this task is described in the below-discussed section very clearly:
  • Open Microsoft Outlook → Choose the mails that are required to be saved as PDF. 
  • Navigate to File option click on the Save As option. 
  • From the Save As dialogue box, browse the path where you want to store the resultant PDF file also mention the name of the PDF file.
  •  From Save As Type drop-down menu, select HTML → Click on the Save option. 
  • Now, go to the location where the HTML file was saved. 
  • Choose the file and right-click on it. Select the Open With option and then choose Word (desktop). 
  • From Word Application, navigate to File and click on the Save As option. 
  • From Save As Menu, navigate to the destination location where the resultant PDF file is required to be saved. 
  • From Save As Type drop-down menu, select PDF(*.pdf) option and click on the Save option to complete the migration process to convert multiple Outlook messages to PDF.

Limitations

As we all know, that all the Manual Approaches always come with some associated drawbacks. So, the Manual Approach discussed-above fails to perform the conversion of the Outlook data if there is a large number of Outlook data files that are required to be converted because it takes a lot of time to perform the conversion process. To execute this migration process, complete Technical knowledge is needed.

Alternative Approach to Convert Multiple Outlook Messages to PDF

The manual technique to convert Outlook messages is very lengthy and therefore consumes more time if there is a huge amount of data to be converted. That is why, sometimes, it becomes very complex for the users to perform this task manually. In order to overcome these limitations, there are professional utilities available which helps in making this conversion task much simple and easier. One such software is SysTools Outlook PST to PDF Converter. This application is capable to perform this task to convert multiple Outlook messages to PDF efficiently. Using this tool, users are also provided with some advanced features including the Bates Numbering and Date Stamping. It also provides 2 modes of conversion, the first is the file mode and the other one is the folder mode.

Conclusion

As we all know, Microsoft Outlook is an all-in-one email client which can be used by the regular as well as professional users. In today’s era of technology, it is a very common question that strikes in every user’s mind that how to convert multiple Outlook messages to PDF? In order to save the PST file data from getting corrupted. Since it is very difficult to perform these tasks manually. Therefore, in this blog, we have discussed both the Manual as well as Automated solutions. The users can choose any one of them as per their needs and requirements.

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