How To Split A PST File Into Smaller Parts - Technical Approaches

Summary

Nowadays, the peoples don’t realize that the Outlook PST files are getting oversized day by day. In such situations, the files become inaccessible and damage. Moreover, it degrades the Microsoft Outlook performance. It will lead to the system crash and hang. In such situation, the best possible solution is to split a PST file into smaller parts.

Overview

PST is the abbreviation of Personal Storage Table file, it can store the emails and other mailbox items. There are two types of PST files available that are ANSI PST and UNICODE PST. Both are different that is In Microsoft Outlook 2002 and earlier version ANSI PST file s used and it has the 2 GB file size limitation. But UNICODE PST is the default file size of later versions of Outlook such as Outlook 2016, 2013, 2010, 2007, & 2003. It has 20 to 50 GB storage space. If these both the files exceed its file size limit then it will go to corruption state. To avoid this situation we are discussed different metods to separate PST files.

How to Split A PST File Into Smaller Parts Using Manual Method?

To cut PST file one can use different manual methods such as Archive, Import and Export feature of Outlook, Move to folder option something like that. The steps for performing these steps is given below:

Method 1: Divide PST File Using Archive Feature

Step 1: Open Microsoft Outlook and select the PST file whose items are needed to be exported to a new one.

Step 2: Select File --> Info --> Cleanup Tools. From the given options, select the Archive option

Step 3: You can see the Archive dialog box. Mark the options archive this folder and sub folders. Then select the folder from the viewing list.

Step 4: Then one can view the Archive items older than option and then select a particular data range from the calendar and click on “Browse” to select the location and provide the name to save the file. By default the name becomes Archive.pst

Step 5: Click on “OK” and then start to split a PST file into smaller parts.

Step 6: After the above steps it creates a new PST file and one can easily check this file from Microsoft Outlook

Method 2: Cut PST file Using Import & Export Option

Step 1: Download and run MS Outlook and create one new PST file

Step 2: Select “File” tab.

Step 3: From the open window browse to the location and provide name then click “OK”.

Step 4: Click the options “File --> Open --> Import.

Step 5: From the Import & Export wizard select “Export” and click “Next”. Then select Outlook data file option and then click “Next” after that select the folder to export files.

Step 6: Click the items from the folder and then click “Next” after that select “Browse” and mark the file to be exported.

Step 7: From the open window select the file and click “OK” then click on “Finish” to split a PST file into smaller parts.

Method 3: Use Move to Folder Option

Step 1: Open Microsoft Outlook, from the “Home” tab select “New Items” and then click on “More Items” and then “Outlook File”.

Step 2: Select new data file and click “OK”.

Step 3: Open an Outlook data file and expand the file that you need to copy to the mailbox items.

Step 4: Choose any specific mailbox and then click on the “Move” tab and select “Copy Folder” option. After that click “OK”.

Method 4: Split a PST file into smaller parts using Expert Solution

The best and fast way to resolve the problem is the software fix. SysTools Split PST is one such type tool it can divide PST data file into multiple files to avoid largely sized issues. To know more about this software, let’s take a look at the highlighted features of Split PST tool:

• Cut PST file into multiple files by size, folder, year, and date.
• It can split both ACTIVE and ARCHIVE PST files.
• Provision to divide all the PST file items including emails, contacts etc.
• There is no file size limitation imposed to perform splitting.
• Supports Microsoft Outlook 2016, 2013, 2010, 2007, & 2003 versions.

Verdict

From this article, one can get the solution for the query how to split a PST file into smaller parts. It provides four techniques to divide PST file. So, one can easily understand the entire procedure. If the user fails to perform it manually, then they can choose the automated tool to resolve the problem in a perfect manner.